Costs and Travel

What is Included?

Given that the summit is taking place in one of the world's most attractive yet expensive cities, ADI's organizing team has worked tirelessly to ensure that the costs incurred by the attendees are as affordable as possible. The summit price includes all events taking place on Sunday October 7th and Monday October 8th, these include: Networking sessions, Lecture Blocks (EAS Talks), Project Workshops, Master Classes, Opening and Closing Ceremonies, and the Career Fair. Moreover, Lunch and networking breaks with snacks will be made available to delegates on Sunday and Monday. The Gala Dinner is optional and may be purchased separately from the rest of the summit events, the dinner venue has a limited capacity of 250, and thus we encourage those interested to purchase it soon. 

Summit Pricing 

  • PROFESSIONAL (Regular Price) = $100.00

  • STUDENT (Discounted Price) = $90.00

  • GALA DINNER = $50.00

  • AMBASSADOR GROUP DISCOUNT (Off Ticketed Price) = $10.00 

    Note: If you are attending the summit as part of a group (with the Ambassadors Programme) and you wish to get the special group discount, ask your Ambassador for the Promotional Code in order to apply the discount during checkout. Ambassadors will verify the identity of all delegates registered under their name and thus registering under an Ambassador without first talking to them may result in you having to pay the $10.00 discount and an extra $10.00 penalty for providing inaccurate information. 


Transportation 

Attendees are expected to cover their own transportation costs to and from the summit. We advise that delegates figure out their transportation arrangements soon after they register in order to avoid last-minute price increases. Additionally, we encourage delegates to seek external funding and sponsorship from academic institutions or governmental organizations where possible. If you are attending the conference as part of a group (with the Ambassadors Programme), make sure to ask your Ambassador whether he/she is coordinating any transportation options for his/her delegation as these may vary between cities.

AIRPLANE: New York City (IATA: NYC for all airports) is well connected by air with flights from almost every corner of the world. Three large airports, and several small ones, serve the region. John F. Kennedy International Airport (JFK) and Newark Liberty International Airport (EWR) are large international airports, while LaGuardia Airport (LGA) is a busy domestic airport. All three airports are run by The Port Authority of New York and New Jersey. 

TRAIN: AMTRAK operates from New York Penn Station, on 34th St between 7th & 8th avenues. Popular trains leaving during rush hours can fill up quickly and be expensive; it is a good idea to make reservations online or via phone, and pick up your ticket using a credit card or your confirmation number at one of the electronic kiosks located throughout the station. On some of the non-business routes, for example New York to Montreal, Amtrak actualy takes more time than taking a bus or renting a car. Check an compare prices and schedules before booking. 

BUS: Some buses offer wi-fi, outlets and even business-class style luxury. Buses serve New Jersey, New York suburbs west of the Hudson River, and all cities along the east coast of the U.S.Be aware that with private buses in New York City "you get what you pay for." Most buses are safe, however, bus companies that are offering very low fares often are riskier in that their drivers are not as cautious on the roads and often speed. Also, the level of service is frequently somewhat less.

RENT A CAR: Car rentals may be a smart option for you if you are coming with a group of 4-6 people. Dividing the cost of fuel, renting, and insurance is often lower and more comfortable than buying 4-6 round trip tickets by bus, train, or airplane. You math be thinking that it is unwise to bring a car to New York (because the traffic is unbearable), but some companies offer parking spaces, or the option for you to leave the car for a few days. 

Please visit WikiTravel for detailed information about:

  • Ways to get to Manhattan from the different airports (i.e. La Guardia, Newark)

  • The cities connected to New York via AMTRAK rail (i.e. Montreal, Washington) 

  • Commuter Railroads that connect New York to different states (i.e. Connecticut, New Jersey, Philadelphia). 

  • Bus Companies that travel to New York (i.e. Boston, Baltimore, Buffalo, Pittsburgh).

Some websites you may want to explore while looking for transportation to New York include: Expedia, Travelocity, Amtrak,  Greyhound, and Megabus. 

For more information about transportation within the city, please refer to our Getting Around NYC section.

Hotels and Accomodation

 Attendees are expected to cover their own accomodation costs during their stay in New York. We have obtained some discounted prices for the summit in Hotels close to our venue, moreover our team has prepared an extensive list of both affordable and luxurious hotels for our delegates to select what suits them best. Reduced hotel prices are available for a limited amount of time, and thus one should book their stay soon after registering.

For a comprehensive list of hotels and quotes, please refer to our Hotels and Accomodation section.

Currency Information

Unit of currency: USD United States Dollars. You can check for other currencies and updated rates. Bureaux de change are located at the airport and in different commercial establishments downtown. ATM machines are also widely available and mapped in our Getting Around NYC section.